Date: 16th July 2018
This guideline applies between you, us and to our use of all statistics we receive. Every website or software application (or any other service) all gain this privacy rule, but not if they have their own independent privacy rules.
(1.a.) Data – Therefore, data means any information you send to us via our websites, software applications, etc. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
(1.b.) Cookies – Speaking of which, a cookie is a small text file placed on your computer. It’s placed on your device the moment you get involved, basically.
(1.c.) Data Protection Laws – That means any applicable law on processing data.
(1.d.) G.D.P.R. – This is the General Data Protection Regulation (EU) 2016/679;
(1.e.) ORBITAL FANTASY, ORBITAL FANTASY CORPORATION LTD., We or Us – We are a company.
(1.f.) UK and EU Cookie Law – That is the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
(1.g.) User or You – Obviously, this is any third-party that accesses the stuff provided by us. But this does not include people who work for us.
(2.) In this policy unless the context requires a different interpretation:
(2.a.) The singular includes the plural and vice versa.
(2.c.) A reference to a person includes firms, companies, government entities, trusts and partnerships.
(2.d.) “Including,” means “including without limitation.”
(2.e.) Reference to any statutory provision includes any change to it.
(4.) Data controller
(4.) For purposes of the applicable Data Protection Laws, we are the “data controller”. Furthermore, we determine the purposes for which data we process and the way we process your data.
(5.) Collection of data
(5.) We may collect the following data, which includes personal data, from you:
(5.b.) Date of birth.
(5.d.) Job title.
(5.f.) Contact information such as e-mail addresses, telephone numbers.
(5.g.) Demographic information such as postcode, preferences and interests.
(5.h.) Financial information such as credit/debit card numbers.
(5.i.) IP address (automatic).
(5.j.) Web browser type and version (automatic).
(5.k.) Operating system (automatic).
(5.l.) A list of web addresses starting with a referring site, your activity on our websites, apps, etc. and the site you exit to (automatic).
(5.m.) Any other information you give us.
(5.1.) How we collect data
(5.1.) Moreover, these are ways we collect data:
(5.1.a.) When you give us your data all by yourself.
(5.1.b.) When we receive data from other sources.
(5.1.c.) Data is collected automatically.
(5.1.a.) Data you give to us
(5.1.a.) We will collect your data when ever you become involved with us, basically.
(5.1.b.) Collection of data from third-parties
(5.1.b.) We will receive data about you from third parties if any third parties send us information.
(5.1.b.a.) From publicly available third-parties
(5.1.b.a.) We will receive data about you from publicly available third-party sources, if your information is publicly available.
(5.1.c.) Collecting data automatically
(5.1.c.) To the extent that you access our websites, software applications, etc., we will collect your data automatically. For example:
(5.1.c.a.) We automatically detect some information about your visit to our services. This information helps us to make improvements to the content of our websites/software. Your data includes your IP address, the date and time of your visits…
(5.1.c.b.) We will collect your data automatically via cookies, in line with the cookie settings on your browser.
(6.) Our use of data
(6.) Any or all of the above data may be required by us to give you the best possible service. Specifically, data may be used by us because:
(6.a.) For internal record keeping.
(6.b.) For improvement of our products and services, websites, software, etc.
(6.c.) For transmission by email of marketing materials you might show interest in.
(6.d.) For contact or market research purposes using email, telephone, fax or mail. Your information may be used to customise or update the services provided by us.
(6.1.) We may use your data for the above purposes if we consider it necessary to do so for our legitimate interests.
(6.2.) For the delivery of direct marketing to you via e-mail, we’ll need your permission. You can do that via an opt-in or soft opt-in:
(6.2.a.) Soft opt-in – Speaking of this, it’s a specific consent. It applies when you have engaged with us (such as, you ask us for more details about a particular thing, and we are marketing similar products or services). Under soft opt-in consent, we will take your consent as given unless you opt-out.
(6.2.b.) Granting permission – For other types of e-marketing, law requires us to get your explicit permission; that is, you need to take positive and affirmative action when consenting by, such as, checking a tick box we’ll give.
(6.2.c.) Dissatisfaction – If something does not satisfy you about our approach to marketing, you may withdraw consent.
(6.3.) Registering with us – When you register with us and set up an account to receive our services, the legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter such a contract.
(6.4.) Advertising – We may use your information to show you advertisements and other content on other websites. If you do not want this, please turn off the relevant cookies.
(7.) Sharing or transferring your data
(7.) We may share your data with the following groups of people because:
(7.a.) With any of our group companies or affiliates – so that each division within our company is familiar with who you are and for customer support efficiency.
(7.b.) With our employees, agents and/or professional advisers. This is so that employees know who it is that they are providing customer support to. Furthermore, so that our advisers can offer proper advice and to better decide which actions to take when improving our services.
(7.c.) With third-party service providers who offer services to us which need data processing. Third-party service providers can include our web hosting provider administrators. We may seek help from them at such time when we need technical support.
(7.d.) With third-party payment providers such as PayPal. They record your shipping address/order information to complete the checkout process.
(7.e.) With relevant authorities – to comply with applicable laws and regulations.
(7.1.) Transfers outside the European Economic Area
(7.1.a.) Data which we collect from you may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). For example, this could occur if our servers are in a country outside the EEA or one of our service providers is in a country outside the EEA. If we ever have group companies outside of the EEA, we will share information with them.
(7.1.b.) We will only transfer data outside the EEA where it complies with data protection legislation. The means of transfer provides adequate safeguards to your data. So these safeguards will apply in the event that the organisation receiving the data is outside of the EEA.
(7.1.c.) To make sure that your data receives an adequate level of protection, we have put in place proper safeguards and rules with the third parties we share your data with. As a result, it’ll make sure your data is treated by those third parties in a way consistent with the Data Protection Laws.
(8.) Data security and data retention
(8.1.) Data security
(8.1.) We will use technical and organisational measures to safeguard your information, such as:
(8.1.a.) By securing access to your account with a password.
(8.1.b.) By storing your data on secure servers.
(8.1.c.) By encrypting payment details using SSL technology.
(8.2.) Suspected data breach – Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss of unauthorised access to your data, please let us know.
(8.3.) Data retention
(9.) These are your rights to your data:
(9.a.) Right to get access to – the right to ask;
(9.a.a.) For copies of your information – For copies of the information we hold about you.
(9.a.b.) For changes to, deletion of, or access to your information – That we change, update or drop such information. Access to your information is free. However, we will charge you if your request is “unfounded or excessive”. Where we are permitted to do so by law, we may refuse your request. If we refuse your request, we will tell you the reason.
(9.b.) Right to correct – The right to have your data rectified if it is inaccurate or incomplete.
(9.c.) Right to erase – The right to ask that we remove your data from our systems.
(9.d.) Right to restrict – The right to stop us from using your data or limit the way we can use it.
(9.e.) Right to data portability – The right to ask that we move, copy or transfer your data.
(9.f.) Right to objection – The right to object to our use of your data including where we use it for our legitimate interests.
(9.1.) Contact information? Click.
(9.1.a.) If you’re unhappy with the way we handle your complaint, you may refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details are on their website.
(9.2.) It is important that the data we hold about you is correct and current. Please keep us informed if your data changes during the period for which we hold it.
(10.) Links to other websites
(11.) Changes of business ownership and control
(11.b.) We can also show your information a prospective purchaser of our business or any part.
(11.c.) In the above instances, we will take steps to ensure your privacy is still protected.
(12.2.) All cookies are used in accordance with current UK and EU cookie law.
(12.3.) Giving consent before placing cookies – Before the website places cookies on your computer, you will be presented with a message bar requesting your consent to set those cookies. As a result, by giving your consent or proceeding to use the service, you are allowing us to provide a better experience and service to you. You may, if you wish, deny consent to placing cookies; however certain features of our website may not function or as intended.
(12.4.) What kinds of cookies?
(12.4.a.) Necessary cookies – These are cookies we require to operate our websites. These include cookies that enable you to log into secure areas of our websites, use a shopping cart or make use of e-billing services.
(12.4.b.) Analytical/performance cookies – They allow us to recognise and count the number of visitors and to see how visitors move around our websites when they are using them. This helps us to improve the way our website works, such as, by ensuring that users are finding what they are looking for with ease.
(12.4.c.) Functionality cookies – These are used to recognise you when you return to our websites or services. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
(12.4.d.) Targeting cookies – These cookies record your visit to our websites, the pages you have visited and the links you have followed. We will use this information to make our websites and the advertising displayed on it more relevant to your interests. Additionally, we may share this information with third parties for that purpose.
(12.5.) Enabling/disabling cookies – You can enable or disable cookies in your internet browser. By default, most internet browsers accept cookies but you can change this.
(12.6.) Erasing cookies – You can delete cookies. However, you may lose any information that enables you to get access to the website and including, but not limited to, personalisation settings.
(12.7.) Recommendation – We recommend you make sure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
(13.3.) Waiver of rights – Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
(13.4.) Governing Law and Jurisdiction – This agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
(15.) Below is a list of the cookies we use. We’ve tried making sure this is complete and up to date. However, if you think we have missed a cookie or there’s any discrepancy, please let us know.
Cookie description: Session Cookie
Purpose: To remember who you are, to remember your order information throughout the purchase process.
Cookie description: Google Analytics
Purpose: Helps us understand better the visits to our websites.
Cookie description: None, at the moment.
Purpose: None, at the moment.
Cookie description: Google AdSense
Purpose: To show you relevant Google AdSense advertisements.